> ## Documentation Index
> Fetch the complete documentation index at: https://docs.time2.bike/llms.txt
> Use this file to discover all available pages before exploring further.

# Roster & roles

> Who's on the team, what athletes / coaches / managers can each do, and how to fix someone's role.

The **Members** tab is your roster — everyone on the team, their role, and their
status.

> !!-IMAGE-NEEDED-!! — Team **Members** page: roster rows with role dropdowns, consent toggles, and the Emergency sheet button.

## The two role systems

Teams have two independent role systems. Both matter, and they're set in
different places.

### Team role — who can change the team

Set when someone is invited, or by promoting them.

| Role       | Can do                                                                                               |
| ---------- | ---------------------------------------------------------------------------------------------------- |
| **Owner**  | Everything, including deleting the team and transferring ownership. The person who created the team. |
| **Admin**  | Edit settings, manage the roster, send invites, review applications, edit the public page.           |
| **Member** | See the team, see the roster, add and remove their own profiles.                                     |

### Roster role — what someone does on the team

Set per person on the roster, with the dropdown on their row.

| Role        | What it means                          | Unlocks                                                                    |
| ----------- | -------------------------------------- | -------------------------------------------------------------------------- |
| **Athlete** | Races for the team                     | Entered into practices automatically                                       |
| **Coach**   | Runs practices, manages riders         | The **Practices** and **Results** tabs, and every athlete's emergency info |
| **Manager** | Paperwork and logistics, doesn't coach | Same access as a coach                                                     |

<Note>
  These do not have to match. A head coach who is a plain **member** with the
  roster role **coach** has everything they need to schedule practices, run the
  timer, and see emergency contacts. They just can't change the team's settings.
</Note>

Coaches and managers are also mirrored into the timing permissions behind the
scenes, which is what lets them open the operator screen on a practice without
anyone granting them anything.

## Statuses

| Status                 | Meaning                                                                                              |
| ---------------------- | ---------------------------------------------------------------------------------------------------- |
| **Active**             | On the roster and counted.                                                                           |
| **Invited**            | Not confirmed yet. Either an invite that hasn't been accepted, or a staff claim waiting on an admin. |
| **Left** / **Removed** | No longer on the roster.                                                                             |

### Confirming a staff claim

Someone who joins with the *rider* code but picks Coach or Manager lands as
**invited**. They're on the roster but count for nothing — no dues priced, no
placement chased — until an admin presses **Confirm as coach** (or manager) on
their row.

This is deliberate. A rider code that anyone can pass along must never be able
to mint a coach on a youth team.

## Fixing someone's role

Admins get a dropdown on every row: **Athlete / Coach / Manager**. Change it and
it saves immediately.

## Admin-register consent

Each member has a **Consent** toggle. When it's on, team admins can register
that member for races in one batch checkout rather than each family doing it
separately.

* Members and their parents control this — it's opt-in.
* It's shown on every roster row as `Admin-register: allowed` or `off`.

See [Racing together](/teams/racing-together).

## Opening a rider

Click anyone's name to open their detail panel. What you see depends on who you
are:

* **Coaches, managers, and admins** see their contact and emergency information.
* **Anyone** can open their own profiles.
* A plain member clicking a teammate gets nothing — the row isn't clickable,
  rather than opening an empty panel.

The panel pulls from three places, kept visually distinct because they have
different owners:

| Source                | What's in it                                       | Who owns it                                    |
| --------------------- | -------------------------------------------------- | ---------------------------------------------- |
| The rider's profile   | Contact, emergency contact                         | The person (shared with race registrations)    |
| Their team membership | Medical notes, allergies, medications, alt contact | What they told **this** team, and nowhere else |
| The league            | Status, dues, agreements                           | Read-only here — the league owns it            |

## Adding your own riders

If you own a rider profile that isn't on this roster, a prompt appears at the
top of the Members page: **Add to roster**. One click.

## Removing people

* **Admins** remove anyone with the trash icon on their row.
* **Anyone** can take their own profiles off with **Take off roster**, whether
  or not they're an admin.

## The emergency sheet

The **Emergency sheet** button at the top right of the roster opens one printable
page with every athlete's emergency details — built for standing at a trailhead
with no signal. See [Emergency & medical info](/teams/emergency-info).

## Next

<Columns cols={2}>
  <Card title="Invites & join codes" icon="key" href="/teams/invites-and-codes">
    Every way to get someone onto this roster.
  </Card>

  <Card title="Emergency & medical info" icon="briefcase-medical" href="/teams/emergency-info">
    Who to call, and who can see it.
  </Card>
</Columns>