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This is the checklist version. It assumes your event is published and people are registered — if you’re not there yet, start with the Organizer quickstart.

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The week before

1

Assign bib numbers

Event → Bibs → Auto-assign. Pick a starting number and let it fill.Bib numbers are the only way Time2Bike identifies a rider on course, so nobody can be timed without one.If several races will finish through the same chute, give every rider a unique number across the whole event rather than restarting per race.→ Bibs
2

Open the Live Timing tab once

That’s it — that’s the setup. Your event’s timer is created the first time you open the tab, and it already covers every race you’ve made.There’s nothing to name, no mode to pick, and nothing to schedule.
3

Set up anything unusual about your races

Only if it applies. Open Timer setup on the timing screen — one panel with everything in it:Dual slalom, downhill, time trial, and relay races configure themselves from the format you already picked on the Races page.
4

Issue links for your volunteers

More actions → Operator tokens. Create one per device, labelled so you know which is which — “Finish line 1”, “Halfway split”, “Backup”.You see each link and QR code once, so screenshot or print them now. Put each one in an envelope with the volunteer’s name on it.→ Volunteer links
5

Do a five-minute dry run

Press Start, type a few bib numbers, press Stop. Check the times look right. Then More actions → Reset timing data to clear the test.This is the highest-value thing on this page. It catches a missing bib assignment, a wrong race format, or a volunteer link that doesn’t work — a week early instead of at the start line.
!!-IMAGE-NEEDED-!! — The Live Timing tab opened for the first time, with the race tabs across the top.

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The night before

  • Charge every device that will be timing, and pack a battery pack for each one. A phone timing a three-hour race with the screen on will not survive on its own battery.
  • Save the timing screen for offline use on each device — More actions → Download for offline. It’ll then open with no signal at all.
  • Print your start lists — Event → Registrations, filtered per race. You want paper if everything else fails.
  • Print the bib list — Event → Bibs → Download CSV. Your finish-line volunteer will want to look up an unreadable number.
  • Set devices to never sleep while plugged in.

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Race morning

1

Get your volunteers onto the timer

Hand out the QR codes. Each person scans, confirms the card that appears, and lands on the timing screen. Watch one of them do it.
2

Have each of them set their recording point

Whoever is at the halfway split taps Halfway; the finish judge leaves it on Finish. It sticks on their device.→ Recording points
3

Check the sync dot on every device

Green is ideal. Red just means no signal — fine, they can still time. What you want is to know which device is which before the race starts.
4

Top up bib numbers for overnight registrations

Run Auto-assign again. It only fills empty numbers and won’t touch what’s already assigned.
5

Confirm the right race tab is selected

The highlighted tab decides which race a finish is recorded into. Getting this wrong is the most common race-day mistake, and the one that takes longest to unpick.

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During the race

Don’t switch devices mid-race unless you have to. If a device still has finishes that haven’t uploaded, they live on that device until it gets signal. If you must swap, get the old one back onto Wi-Fi and wait for the dot to go green before putting it away.

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Want spectators to follow along?

Press Share live results and copy the spectator link. Results update as you record and stay marked unofficial until you publish. → Sharing live results

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Right after each race

Do this while the riders are still on site — it’s much easier to resolve a disputed time when the rider is standing in front of you.
1

Scan the finish list for flags

The screen marks anything it isn’t sure about: a rider recorded twice, a finish with no matching start, someone who started but never finished.
2

Fix what needs fixing

Tap any row for the correction menu — change the time, mark DNF / DNS / DSQ, delete a bad entry, add a note.→ Corrections
3

Mark your non-starters

Anyone registered who didn’t line up should be DNS, or they’ll sit in the results unaccounted for.
4

Finalize

Locks the results so nothing else can change. It won’t let you finalize while a device still has finishes waiting to upload — which is exactly the check you want at this moment.
5

Publish

Results go live on your event page, land on each rider’s profile, and finishers get an email.→ Finalize & publish

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After the event

  • Post a PDF for the awards tent — Results PDF, or the combined event PDF for the whole weekend on one sheet. → Exports
  • Handle protests. You can unlock a finalized timer, correct it, and publish again. Every original entry is still there.
  • Process refunds for no-shows if your policy allows. → Refunds
  • Check your numbers — Event → Analytics.

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If something goes wrong

Their link expired or was revoked. Issue a new one from Operator tokens and have them scan it. Nothing they already recorded is lost.
Keep recording finishes. They’ll show as “awaiting start”. Press START RACE and the elapsed times fill themselves in.
Switch to the correct race tab first so new entries land properly, then delete and re-record the ones that went astray.
Switch to combined finish and use blind capture — stamp each crossing with no bib, attach numbers afterwards.
Anything it had already uploaded is safe and visible from any other device. Anything it hadn’t is on that device — charge it and let it connect. If it won’t come back at all, your other devices plus the paper backup are the recovery path.
Time on paper. Enter finish times by hand afterwards from the correction menu, and results publish exactly the same way.
→ Full troubleshooting